April 03, 2020

Student employee payroll plan released today

Faculty and staff are encouraged to review the information regarding payment for student employees that was sent to students in a message today. 

Student employees provide valuable support for university operations, and we know students rely on campus jobs to help cover tuition, rent and other expenses. Unfortunately, many students were not able to continue to work on campus due to the governor’s “stay-at-home order.” Others have continued to work based on the needs of their departments. 

Recognizing the importance of student employment, has committed that students with campus jobs will continue to be paid, whether or not they were able to fulfill their responsibilities. At the same time, we want to acknowledge those students who are still actively working. 

Below, we have laid out our plans for all student employees to be paid through May 8, the end of the semester. 

  • For the pay period of March 8 to March 21 students will be paid for the actual hours they worked. Funds will be deposited directly into bank accounts, as usual, tomorrow, April 3.
  • For the balance of the semester, beginning March 22, all students, including those on federal work-study funds, will be paid based on the average hours worked in the eight weeks before spring break. Here are some examples:
    • A student who averaged 15 hours per week before spring break will be paid for 15 hours per week through May 8.
    • A student who worked 10 hours for four weeks and 15 hours for four weeks before spring break will be paid for 12.5 hours per week through May 8.
  • All students will be paid at their regular hourly rates, and direct deposits will be made on the regular payroll schedule: April 17 and May 1, 15 and 29.
  • In addition, students who have continued to work will receive a bi-weekly stipend reflecting actual hours worked from March 22 through May 8.
  • Please note that students who continue to work do so because they have jobs that have been deemed necessary to their departments and they are available to work. Students who are not currently working may not return to their jobs.
  • This plan does not apply to students with graduate assistantships, who are expected to be available for work. They will continue to be paid as usual.
  • Time will be entered centrally for students who are not working.
  • In the case of students who are currently working, offices should email payroll with the student name and actual hours worked adhering to the usual payroll schedule.
  • At this time, only funding for the bi-weekly stipend for students currently working will be charged to departmental accounts. All other costs will be covered centrally so the university can request federal or state reimbursement to offset costs. We will explore alternative approaches, which could include charging departmental accounts, if coverage is denied.