November 21, 2019

W-2 forms will be available online through HRSS

All university employees have the ability to view and print their W-2 form through Human Resources Self Service – the same platform that employees already visit to view their paystubs. This service, available to faculty, A/P and civil service staff, graduate and undergraduate assistants and students, allows employees to receive their W-2 form as soon as it is available without waiting for mail delivery. 

Employees may access their current W-2 early by providing prior consent by submitting the Electronic W-2 Consent form to HR-Payroll by mail, fax (618/453-1353) or email or marking the appropriate box on your W-4 form. This will allow printing of the W-2 form as much as 7-10 days sooner than if the form is mailed. Once electronic consent is provided, employees may view and print the current W-2 form as many times as needed. Employees may also access prior year W-2s back to 2010. Adobe Reader is required to view the forms. 

To ensure early online access for viewing of your 2019 W-2, please return the consent form no later than Jan. 8. Forms received after Jan. 8 will not be processed until the end of February. Please note, that without electronic consent, your W-2 form will be mailed at the end of January and may be subject to delivery delays. 

Please share this information with other current or former employees who will be receiving a W-2 form for 2019. Contact with any questions or for more information.