November 16, 2017
W-2 forms will be available online through HRSS
All university employees will have the ability to view and print their W-2 form through Human Resources Self Service. This service, available to faculty, A/P and civil service staff, graduate and undergraduate assistants and students, will allow you to receive your W-2 form as soon as it is available without waiting for mail delivery.
To access your current W-2 early you must provide prior consent by submitting the Electronic W-2 Consent form to HR-Payroll by mail, fax (618/453-1353) or email (firstname.lastname@example.org). This will allow printing of the W-2 form from HRSS as much as 7-10 days sooner than if the form is mailed. Once you provide the electronic consent, you may view and print the current W-2 form as many times as needed, and you may access prior year W-2’s back to 2010. Adobe Reader is required to view the forms.
For 2017 W-2’s, the forms need to be received by human resources payroll before Dec. 22.
If electronic consent is not given, your W-2 form will be mailed at the end of January. You may obtain duplicate copies of the current W-2 and two prior years, at a cost of $25 per duplicate W-2 form. All requests for duplicates may take 10 business days after Human Resources receives the “Employee Information Request form” and processing fee.
Please share this information with other current or former employees who will be receiving a W-2 form for 2017. Contact email@example.com with any questions or for more information.