December 15, 2016

End of year tax guideline tips for all employees

Each year, a significant number of W-2 forms are returned to the Department of Human Resources-Payroll due to incorrect addresses. Current and former employees, and retirees, are encouraged to maintain accurate addresses throughout the year. However, as we prepare for the mailing of important 2016 tax forms, it is especially important that addresses be current.

To easily confirm a mailing address, simply review your “Personal Information” via Human Resources’ Self Service (HRSS). To update your address, simply click on the “Update” button located to the far right under the “mailing address” section.  You may also use the address change form located on the Human Resources’ website.

Changes should occur no later than Jan. 15, 2017, to ensure all 2016 tax forms will be delivered to the correct address. 

W-2s will be available online using HRSS.  A paper form will also be mailed by Jan. 31, 2017.  Please visit the Human Resource webpage for updates. 

Form W-4 review time

It is time for employees to review their current Form W-4 (Employees Withholding Allowance Certificate) status for preferred changes in filing status and/or number of allowances needed for tax year 2017. In mid-February of each year, everyone with EXEMPT status will see the status expire, and IRS regulations require withholdings to be single and 0 if the exempt status is not renewed.  Employees may refile as EXEMPT via HRSS or by using a W-4 Withholding Allowance form. The deadline for filing the form is Feb. 1, 2017.  All forms should be submitted to Human Resources, Mailcode 6520.   

IRS resource

The IRS withholding calculator may be helpful to employees in making withholding decisions.

For more information, contact Human Resources at 536-3369.